General Statement of Duties

Performs complex professional and difficult administrative work in planning, organizing, and directing the financial programs of the Town.

Distinguishing Features of the Class

An employee is this class plans and directs the disbursement and accounting of revenues and expenditures for the Town.  Work involves supervision of the accounting; utility billing, meter reading, and customer service; general revenue collections; and payroll operations.  The employee must exercise considerable independent judgment and initiative in planning and directing the fiscal control system.  Work is performed in accordance with established municipal finance procedures, local ordinances, Town policies, and North Carolina General Statutes.  Work is performed under the direction of the Town Manager and is evaluated through conferences, reports, and by an independent audit of financial records.

Essential Duties and Tasks
Plans, organizes, and directs the operations of the Finance Department, including supervision and/or performing the disbursement and accounting of municipal funds, general ledger maintenance and budgetary accounting, accounts payable, accounts receivable, fixed assets, payroll, utility billing and customer service, and preparation of monthly, quarterly, and annual reports.

•  Participates as part of the management team of the Town.
• Manages receipt and investment of Town revenues.
• Reviews and monitors ongoing administration of budget, monitors revenues and expenditures.
• Reviews budget system and financial conditions and develops methods of improvement.
• Assists the auditors during the annual audit of Town financial records; follows up on findings to improve financial systems.
• Maintains a general accounting systems for the Town; oversees maintenance of financial records for each department; maintains separate accounts for items of appropriation in the budget, including amount of the appropriation, amounts paid, unpaid obligations against the account, and the unencumbered balance.
• Submits to the Town Manager and the Town Board periodic statements of the financial condition of the Town.
• Performs fiscal analysis, trend analysis, investments, revenue forecasting, revenue forecasting, debt service planning, capital budgeting and planning, financial reporting, and related financial tasks.
• Performs risk management including managing casualty, liability, and property insurances; serves as liaison between insurance vendor and claimants.

Additional Job Duties

• performs other duties as required.

Recruitment and Selection Guidelines

Knowledge, Skills, and Abilities

• Thorough knowledge of North Carolina General Statutes and of local ordinances governing municipal financial practices and procedures.
• Thorough knowledge of the principles and practices of public finance administration, including principles and practices of municipal accounting.
• Thorough knowledge of the principles and practices of automated systems and their use in a municipal environment.
• Ability to evaluate complex financial systems and formulate and install accounting methods, procedures, forms, and records.
• Ability to plan, organize, direct, and evaluate the work of employees in the specialized field of accounting and collections.
• Ability to design and prepare analytical or interpretative financial statements.
• Ability to establish and maintain effective working relationships with the public, departmental heads, governmental officials, and with other Town employees.
• Ability to conduct long range fiscal planning.
• Accuracy and thoroughness in the analysis and preparation of financial records and reports.

Physical Requirements

• Must be able to physically perform the basic life operational functions of fingering, feeling, talking, hearing, and repetitive motions.
• Must be able to perform light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift objects.
• Must possess the visual acuity to prepare and analyze data and figures, perform accounting processes, operate a computer terminal, and do extensive reading.

Desirable Education and Experience

Graduation from a four year college or university with a degree in accounting, public administration, or business, considerable experience in public finance; and a minimum of 5 years progressive financial experience with demonstrated leadership and communication skills.

Special Requirements

Preference given to those with a CPA or Local Government Finance Officers Certification.               

Salary Range $85,542 - $111,205 depending on experience, with an additional 5% increase after completing probation, DOQ.  Applications and job descriptions may be obtained at the Town of Dallas Administrative Offices located at 210 N. Holland St., Dallas, NC 28034 or from the Town’s website www.dallasnc.net.  All applications should be sent to 210 N. Holland St., Dallas, NC 28034 or emailed to jobs@dallasnc.net.  Open until filled.  EOE

General Statement of Duties

Part-Time Police Records Clerk will assist in maintaining the records filing system and/or database used to manage, access and preserve electronic and paper records of criminal justice activities. Part-Time Police Records Clerk will assist in providing clear and accurate information to the public and other departments and also perform other clerical duties assisting officers with information and answering the phone.

Example of Duties

• Edit and enter all cards in police database.
• Assist in routing and distributing electronic and paper court subpoenas for officers.
• Assist in maintains police records management filing system.
• Processes and receives payment for requests for police, crash and arrest reports, and public information requests.
• Distribute incoming mail.
• Answers incoming calls.
• Performs other related duties as assigned.

Required Knowledge and Skill's

• Knowledge of records management principles, practices and methods
• Knowledge of City, State and Federal laws, codes and regulations governing Police records management.
• Knowledge of personal computers, hardware and software.
• Knowledge of modern office practices and techniques.
• Knowledge of Police department policies and procedures.
• Knowledge of obtaining the geographic layout of Town, and location of streets, landmarks and important buildings.
• Knowledge in functions, practices, and procedures of the Police Department.
• Skill in compiling and maintaining complex and extensive records.
• Skill in applying Police records management laws, rules and regulations.
• Skill in effective oral and written communication.
• Skill in accurate data entry at a desirable speed.
• Ability to establish and maintain effective working relations with the public, department staff, and other town Employees.
• Ability to speak clearly and distinctly.
• Ability to maintain confidential information.
• Ability to follow oral and written instruction.
• Ability to read and distribute electronic mail.

Physical Requirements

Must be able to physically perform the basic life operational functions of reaching, walking, pushing, pulling, lifting, talking, hearing, and perform repetitive motions. Must be able to perform sedentary work exerting up to 10 pounds of force occasionally Must possess the visual acuity to perform extensive reading and computer terminal work.

Desirable Education and Experience

Graduation from high school or equivalent. 

Considerable office technology knowledge and skills or an equivalent combination of education and experience.

Special Requirements

Certification or ability to obtain certification by the State of North Carolina as a DCI operator within three months of employment and maintain certification. 

Certification or ability to obtain certification in CJLEADS and maintain certification.

Pay rate for this position is $17.57/hour, 24 hours a week Monday through Thursday 10a-5p with a non-paid hour lunch break. Applications and job descriptions may be obtained at the Town of Dallas Administrative Offices located at 210 N. Holland St., Dallas, NC 28034 or from the Town’s website www.dallasnc.net.  All applications should be sent to 210 N. Holland St., Dallas, NC 28034 or emailed to jobs@dallasnc.net. Open until filled. EOE